HIGHER DENHAM COMMUNITY CIO
(Charitable Incorporated Organisation)
Registered Charity No 1163577



Click here for hall  hire rates  

Higher Denham Community Hall Hire Agreement                                     Last updated: January 2018

HIGHER DENHAM COMMUNITY CIO
(Charitable Incorporated Organisation) Registered Charity No 1163577.

Terms and Conditions of the Hire of the Hall and/or Field for single use*:-
  1. The H.D.C.C.I.O. is not a commercial profit making concern but a charitable organization whose main aim for the Hall and/or Field is to provide a facility for meetings, social events etc, for the local communities.
  2. The Hall and/or Field may only be used during the period stipulated in the booking and must be vacated immediately afterwards. Don’t forget to include set-up and clear-up times within your hire.
  3. The Hall and/or Field must be left in a clean, tidy condition and ready for the next hirer. All rubbish must be removed from the premises at the end of the booking period and taken away by the hirer.
  4. The hirer is responsible for all loss or damage to the Hall and/or the Field and its environs occurring during or arising out of the hire (including while persons are entering or leaving the Hall and/or Field pursuant to the hire) irrespective by whomever, or howsoever caused. The H.D.C.C.I.O. takes no responsibility for loss, damage or injury to any person or persons using the Hall premises or grounds during or arising out of the hire.  In particular, HDCCIO will not be responsible for accidents or damage howsoever cause arising from the use of equipment or property, for example, but not limited to, bouncy castles, BBQ’s, tents, marquees, awnings and the like, that is not provided by HDCCIO and as brought into the Hall or onto the Field by the hirer.  
  5. The hirer agrees to indemnify the H.D.C.C.I.O. against any claim which may arise out of the hiring or which may be made by any persons resorting to the Hall or grounds during the hiring in respect of any loss, damage or injury.
  6. A £100 cash holding fee is required and will be returned following the event, subject to the terms being adhered to. Evening parties in the hall with music will be required to pay a cash holding fee of £200.  All music must finish by 11pm and the hall cleared and locked by midnight.  If the hall is not cleared and clean ready for the next hirer or any complaints are received from local residents relating to unacceptable noise from the Hall or the Field, the total holding fee may not be returned to the hirer.
  7. The hire is confirmed once the total cost is received, along with a signed copy of the Terms and Conditions. The cash or BACs holding fee must be paid in full one week in advance of your booking and returned within one week following your event.  Arrangements where to collect the key can be made 24hrs prior to the booking. 
  8. The hirer must arrange for the payment for any damages caused to the Hall or grounds.
  9. Hiring rates will be set by the H.D.C.C.I.O. Committee and reviewed annually.
  10. The H.D.C.C.I.O accepts no responsibility for any items left in the Hall or on the Field by hirers or users, and does not provide any storage facilities unless expressly agreed. 
  11. No intoxicating liquor shall be sold in the Hall or on the Field.
  12. Limited kitchen facilities are provided. The hirer is responsible for compliance with all relevant laws       relating to the provision of food.
  13. The Hall is not licensed for entertainment and for most events no license will be necessary but it is the hirer’s responsibility to apply for any Temporary Entertainment Notice (TEN) that may be required.
  14. The hirer should ensure that the event is not posted on any social networking site.
  15. Hirers are required to consider that the Hall is located in a quiet residential area and therefore be considerate of local residents at all times. Action will be taken against excessive noise.
  16. Cancellation policy. If cancelled more than 2 weeks prior to the booking 50% of total will be refunded.
I agree to hire the Hall and/or the Field as detailed below and accept the above terms and conditions.

Keys: Arrangements will be made once the payment has been received in full.

start time _ _ _ _ _ _  , end time _ _ _ _ _ _   date_ _ __ _ _ _

Signed and dated _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

*Whist every care has been taken to keep the above up-to-date, the committee reserves the right to update them without notice, and it is the hirer's responsibility to ensure that they have contacted the Hall Hirer and read and signed a current Hall Hire Agreement.                                                                                                                                        January  2018